We are totally committed to ensuring that your privacy is protected.

This Privacy Policy is intended to inform you about how we collect, process and protect your personal data in accordance with the General Data Protection Regulation and the Belgian privacy legislation.

Who is responsible for processing your personal data?

Martine Reulens is controlling the processing of your personal data
If you have any questions about this Privacy Policy or want to exercise your rights set out in this Privacy Policy, please contact us by:

Contact details:

Martine Reulens
Zevenbronnenstraat 100
1653 Dworp
+32 2 305 91 68
martine@advcaatreulens.be

What categories of personal information do we process?

We process the following personal data:

• identification data: surname, first name, address, telephone and mobile phone number, date and place of birth, sex, nationality, national register number, language,..
• family data: marital status, household composition,…
• professional and educational qualifications: profession, VAT number, company number,…
• financial data: bank account(s),
• other personal data that you actively provide

We may need to collect other personal data that might prove necessary for the duties that we are required to undertake., such as financial and accounting information, data about your health or information related to civil and criminal proceedings.

We only collect personal data that is appropriate, relevant and limited to what is strictly necessary with regard to the aims of our duties and our work.

What are purposes and the legal bases for our use of your personal data?

The processing of your personal date is in order to execute our services to you and to comply with our legal obligations. For example, we may use your personal data to provide you with legal advice, to represent you in legal proceedings, to invoice you for our services and to comply with legal obligations such as keeping a client register.

In particular, there are various legal bases on which we may process personal data:

• Consent: The data subject has given clear and explicit consent for their personal data to be processed for a specific purpose.
• Contract: The processing is necessary for the performance of a contract with the data subject, or to take steps at the request of the data subject prior to entering into a contract
• Legal obligation: The processing is necessary to comply with a legal obligation to which the attorney is subject, for example for tax purposes or in the context of a judicial procedure,
• Legitimate interests: The processing is necessary for the legitimate interests pursued by the controller or a third party
  A legitimate interest may consist of :

1. to improve and further develop the quality of our services,
2. the protection of the property, safety or rights of the controller or a third party,
3. the prevention of fraud or abuse,
4. processing personal data for direct marketing purposes, unless the data subject objects.

• Public interest: The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The purposes for which your personal data is processed will differ depending on the relationship we have.

Who do we share your personal data with?

We have a legal obligation to protect the confidentiality of the information we receive from the data subject and are bound by professional secrecy. We will only share your personal data with third parties if this is necessary for the performance of our services or if we are required to do so by law.

In the course of providing our services we may share your personal data with third parties known as “recipients”.

These recipients include, but are not limited to: judicial authorities, government authorities, companies and individuals, third parties to legal proceedings and their counsel, lawyers, bailiffs, notaries, experts, auditors, accountants, IT system providers, translators, social secretariat and other external service providers.

How do we protect your personal data?

We take appropriate technical and organisational measures to protect your personal data as well as possible against the destruction, loss, alteration, or unauthorised disclosure or access. For instance, we use secure servers, firewalls and encryption to protect your data. Our employees are trained to treat personal data confidentially and only have access to personal data that is necessary for the performance of their duties.

How long do we keep your personal data?

We will keep your personal data no longer than necessary to achieve the purposes for which your personal data is collected and processed unless we are required to do so by law. After this period, your data will be either deleted or anonymized.
During the retention period we will do everything possible to ensure that your personal data is kept as secure as possible. Your data will only be managed passively and cannot be used for other purposes.

What are your rights ?

Data subjects have several rights in relation to their personal data under the General Data Protection Regulation (GDPR). The most important rights are listed below:

1. Right to be informed by the controller: you have the right to ascertain what type of personal data we hold about you, how we process it and how long it is kept.
2. Right of access: this allows you to find out which personal data we process about you and to receive a copy of that data.
3. Right to rectification: you have the right to have any inaccurate personal data which we hold about you updated or corrected.
4. Right to erasure: You have the right to obtain data deletion if your data is no longer needed for the purpose for which it was collected, except if there is a legal obligation to keep the personal data, in which case the right to be forgotten may not apply.
5. Right to restriction of processing: You may request the restriction of your personal data when the accuracy of the data in question is contested, when the processing is unlawful, when the data is no longer needed for the original purpose but may not be deleted yet because of legal grounds or if you object to the processing of your personal data to the extent that such objection is compatible with the mission you have entrusted to us.
6. Right to data probability: you may request us to provide you with certain personal data which you have given us, in a structured, commonly used and machine-readable format to transmit your personal data directly to another data controller.
7. Right to object: You have the right to object to the processing of your personal data if the processing is solely based on a legitimate interest or for direct marketing purposes.
8. Right to not be subject to a decision based on automated processing, including profiling: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects you.

You may exercise your rights listed above by contacting us using the contact details provided on this website. You must identify yourself to enable us to verify that another person is not exercising your rights. We will deal with your complaint as quickly as possible.

Personal data breach

In case of a breach related to your personal data, we will notify the supervisory authority no later than 72 hours after notification. The notification will include all data required under the GDPR. If the breach poses a risk to your rights and freedoms, you will be informed without delay.

Supervisory authority

Complaints in case of violation of the applicable rules regarding the protection of personal data can be addressed to the Data Protection Authority www.autoriteprotectiondonnees.be, Rue de la Presse 35, 1000 Brussels.”